| Task | Action |
| Open Mail | Click the Open button and select Mail. |
| Compose a new message | Click New -> Message. |
| Send a message to someone from your contact list or another directory | While composing an email, click the To link, and select a directory. |
| Mark messages read or unread | Select the message or messages, right-click and select Mark as -> Read or Mark as -> Unread. |
| Sort Inbox by last name (surname) | 1. Click File -> Preferences, and then click Mail.
2. On the Basics tab, under Display names in mail in this format select Last, First.
3. Click OK, return to your Inbox, and sort by the Who column.
Optional: Designate last name prefixes, such as “Van” for "Van Morrison" under Enter last name prefixes. For additional help, click and hold the "?" icon. |
| Task | Action |
| Change the color of read and unread messages | 1. Click File -> Preferences.Macintosh OS X users: Click Lotus Notes -> Preferences.
2. Click Fonts and Colors.
3. Under Mail view font, select how you want messages to look in your mail views. |
| Mark all messages viewed in the preview pane as read | Click File -> User Preferences (Macintosh OS X users: click Lotus Notes -> Preferences -> User Preferences), and under Additional Options, select Mark documents read when opened in preview pane. |
| Add icons in my Inbox to show if I am the only recipient, a Cc recipient, or a Bcc recipient | To display icons that identify your recipient level, click File -> Preferences, click Mail, and then click the Recipient Icons tab. |
| Change the letterhead (graphic in the header of emails) | 1. Click File -> Preferences, and then click Mail.
2. Click Letterhead.
3. Select a graphic in the Letterhead field. To use no graphic, select No letterhead. |
| Spell check all messages before sending | 1. Click File -> Preferences, click Mail, and then click the Basics tab.
2. Select Spell-check messages before sending. |
| Encrypt all messages | 1. Click File -> Preferences -> User Preferences. (Macintosh OS X users: Click Lotus Notes -> Preferences -> User Preferences.)
2. Click Mail.
3. Select Encrypt messages that I send or Encrypt saved copies of sent messages. |
| Turn off the Fw: prefix | 1. Click File -> Preferences -> User Preferences.Macintosh OS X users: Click Lotus Notes -> Preferences -> User Preferences.
2. Click Mail.
3. Clear the Add forward prefix to the subject of forwarded messages option. |
| Save or do not save emails in the Sent folder | 1. Click File -> Preferences, expand the Mail section, and then click Sending and Receiving.
2. Under Sending, click one of the options in the Save copies of messages that I send field. |
| Task | Action |
| Spell check one message | Click Tools -> Check Spelling. |
| Encrypt one message | In a message you create, click Encrypt above the To field of the message. If the Encrypt option doesn't display, click Display -> Additional Mail Options. |
| Confirm delivery of a message | You can confirm delivery of your message to the mail server of the recipient
1. Click Delivery Options above the message.
2. Select from the following options:
- None - No delivery report, except in cases where the recipient's address cannot be found
- Only on failure - A delivery report is sent if, for any reason, Notes cannot deliver the message
- Confirm delivery - A delivery report informs you whether or not the message was delivered
- Trace entire path - Sends you a report from each server through which Notes routes the message, and a final report indicating whether the message was delivered
|
| Receive a return receipt when recipients open a message | If a recipient's mail program supports this feature, you can have Notes® send you a return receipt when a recipient reads a message you sent. Many Internet mail programs support return receipts. However, even if a recipient's mail program supports this feature, a recipient's organization may not allow it for security reasons.
1. Click Delivery Options above the message.
2. Select Return receipt, and then click OK. |
| Prevent copying or forwarding of a message | You can prevent Notes mail recipients from copying a Notes mail message that you send. This includes copying with the clipboard, forwarding, replying with history, and printing. Note that this option is merely a deterrent to copying, as recipients can use other means to copy the message.
1. Click Delivery Options above the message.
2. Select Prevent copying, and then click OK. |
| Add a Confidential prefix to a message subject | 1. Click Delivery Options above the message.
2. Select Mark Subject Confidential, and then click OK. |
| Do not receive out-of-office messages from others | If you know that a recipient is on vacation, and want to be able to send the person messages without receiving out-of-office replies, you can have Notes refuse this type of reply.
1. Click Delivery Options above the message.
2. Select Do not notify me if recipient(s) are running Out of Office, and then click OK. |
| When you send a message to a group, prevent recipients from seeing group members | 1. Click Delivery Options above the message.
2. Select Do not expand personal groups, and then click OK.
Note: If you forward or reply to a message that displays the personal group name in the To field, you must select this option again for the forwarded message or reply to prevent expansion of the group again. |
| Preview emails in a slide-in summary window as they arrive | 1. Click File -> Preferences,, click the plus sign (+) next to Mail, and then click Sending and Receiving.
2. Select Slide in a summary. |